Retreat Experience - Terms and conditions
By submitting payment, I confirm that I am at least 18 years of age. I attest that I have read and understand Terms & Conditions, including the refund policy and dispute resolution terms, and that I may be waiving my legal right to hold RELLC and Host responsible for any injuries or damages resulting from my participation in the Retreat.
RETREAT GUEST TERMS & CONDITIONS
By submitting payment, you (Guest) are agreeing to the following Terms & Conditions. These Terms & Conditions establish the terms of your relationship with the retreat Host identified in the Retreat Details, and Retreat Experience, LLC (RELLC). If you do not agree to these Terms & Conditions, do not complete your submission or remit payment.
RELLC may not currently accept bookings from guests residing in the following states: California, Florida, Hawaii and Washington. If you are a resident of these states, do not complete your booking.
SECTION 1. RETREAT
Retreat Details. Details of the retreat, including dates, location, amenities, activities, and price are detailed on the website (Online Retreat Description) and in particular on the page you visited to book your Guest spot. Questions and inquiries for additional details may be directed to Retreat RELLC via email at: angela@thebarreandyogaexperience.com or to the Host identified in the online retreat details.
The Retreat Fee includes accommodations as detailed in the Online Retreat Description. The Retreat fee will vary based on the room type and number of Guests in the room. The Online Retreat Description will also include details regarding meals and excursions that are included in the Retreat, and whether the Guests will be responsible for any of their own meals.
The Online Retreat Description will also specify whether or not transportation to/from the airport is included. Airfare is not included in the Retreat unless expressly stated in the Online Retreat Description.
SECTION 2. FEES & PAYMENT
Retreat Fee & Deposit. The total fee for the retreat is disclosed in the Online Retreat Description. Guests are offered three payment options:
A deposit equal to 50% of the total Guest fee is due at time of booking; the second payment of 50% is due 90 days prior to the start date of the retreat.
A deposit of $350 due at time of booking; the balance will be split into three equal monthly payments due over the course of the next three months. This option is not available for bookings less than 90 days before the retreat start date.
Payment in full at time of booking.
Payment is processed by RELLC via RELLC’s then-current payment processing service provider through RELLC’s website. Payment is only accepted via credit or debit card.
2.2 No Charge Back. Since RELLC has a clear and explicit Refund Policy, below, RELLC does not tolerate or accept any type of chargeback threat or actual chargeback from Guest’s credit card company. In the event that a chargeback is placed on a payment or RELLC receives a chargeback threat during or after Guest’s payment, RELLC reserves the right to report the incident to all three credit reporting agencies or to any other entity for inclusion in any chargeback database or for listing as a delinquent account which could have a negative impact on Guest’s credit report score. The information reported will include Guest’s name, email address, order date, order amount, and billing address.
SECTION 3. GUESTS RESPONSIBILITIES
Participation & Conduct. To ensure a successful and enjoyable retreat for all, Guest agrees to follow the general retreat policies as may be established by the Host.
Travel Insurance. The Retreat Fee does not include insurance. Guest is required to obtain travel insurance. Guest will have the opportunity to select coverage at the time of check out on RELLC’s booking platform and the cost will be added to the Retreat Fee.
Airfare. Where airfare is not included in the Retreat Fee, Guest will be responsible for booking their own airfare. It is recommended that Guest books refundable airfare when possible. For purposes of coordinating travel to/from the airport, Guest will be required to provide flight information to RELLC once booked by Guest.
SECTION 4. CANCELLATIONS, POSTPONEMENTS & REFUNDS
Cancellation by Guest. Client may cancel for any reason 180 days or more before the Retreat Date for a full refund less $250 cancellation fee.
Due to the limited number of spaces available at the retreat, and the commitments made by RELLC and Host based on the number of Guest bookings, if Guest cancels less than 180 days but more than 90 days before the Retreat Date, Client may receive a refund less a $250 cancellation fee.
If Guest cancels 90 days or less before the Retreat Date, Guest will be responsible for the total Retreat Fee. Neither Host nor RELLC has an obligation to fill the Guest’s cancelled spot.
Cancellation by Host or RELLC. Host and/or RELLC have the right to cancel any retreat that does not meet the necessary minimum number of guests by 60 days prior to the retreat start date. Guests will receive a full refund of any fees paid in the event of such a cancellation or may opt to have fees paid applied towards another retreat.
Postponement. In lieu of cancellation, RELLC and Host reserves the right to Postpone and reschedule the retreat for any reason but will not do so with less than 30 days’ notice before the Retreat Date, except in the event of Force majeure causes, in which as much notice as is reasonably possible will be provided.
In the event that the retreat is postponed, and Guest cannot accommodate the new retreat dates, Guest will be entitled to a full refund of fees paid or may opt to have fees already paid applied to another retreat.
Refunds. Except as expressly stated herein, RELLC does not offer refunds of fees paid.
In no event, will RELLC or Host be responsible for any incidental expenses or consequential losses that the Guest may have incurred as a result of any postponement or cancellation, such as visas, vaccinations, non-refundable flights or other means of transportation, hotel expenses, non-refundable car parking or other fees, loss of earnings, or loss of enjoyment, etc.
SECTION 6. MEDIA RELEASE
6.1 Release. By participating in the retreat, Guest consents to photographs, videos, and/or audio recordings that may be made or caused to be made by RELLC or Host that may contain Guest’s name, voice, image, likeness, and any and all attributes of guest’s personality (hereafter collectively referred to as “Likeness”). RELLC reserves the right, and Guest consents to, the use of Guest’s Likeness in RELLC’s marketing or promotional efforts, without compensation to Guest at any time, now or in the future. Guest waives any right to inspect or approve the content of any such marketing materials featuring or including Guest’s Likeness. Guest may revoke this consent to use Guest’s Likeness at any time by submitting a written request to: 24 Kinnicutt Avenue Warren, RI 02885
SECTION 7. DISCLAIMERS
Warranties Disclaimer. NEITHER RELLC NOR HOST MAKE ANY WARRANTIES AS TO THE RETREAT; INCLUDING BUT NOT LIMITED TO ACCOMODATIONS AND ACTIVIES. PARTICIPANT AGREES THAT THE RETREAT ARE PROVIDED “AS IS” AND WITHOUT WARRANTIES OF ANY KIND EITHER EXPRESS OR IMPLIED. TO THE FULLEST EXTENT PERMISSIBLE PURSUANT TO APPLICABLE LAW, RELLC AND HOST DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. NEITHER RELLC OR HOST WARRANT THAT THE RETREAT WILL BE, UNINTERRUPTED, CORRECT, COMPLETE, APPROPRIATE, OR ERROR-FREE.
Disclaimer of RECLL’s Liability for Host. RELLC is an independent contractor of Host and as such RELLC has no control over and is not liable for any actions or omission committed by the Host or the Host’s owners, staff, officer, agents, or representatives, related to or arising out of Guest’s experience at the retreat. RELLC does not guarantee Host’s fulfillment of any services, activities, excursions, classes or any other components of the Retreat, whether or not such components are included in the Online Retreat Description.
SECTION 8. WAIVER & RELEASE OF CLAIMS; LIMITATION OF LIABILITY
8.1 Waiver & Release. Guest acknowledges that their participation in the retreat and any and all activities during the retreat involves certain risks, including but not limited to physical exertion, outdoor activities, and travel risks. By attending the retreat, Guest voluntarily assumes full responsibility for any risks of loss, injury, or damage and understands that neither RELLC nor Host is responsible for Guest’s safety or personal decisions.
Guest hereby voluntarily releases, waives, and forever discharges Host and RELLC and their respective owners, employees, agents, contractors, affiliates, and representatives (collectively, the “Released Parties”) from any and all claims, demands, actions, causes of action, damages, costs, expenses, and liabilities of any kind, whether known or unknown, arising out of or in connection with Guest’s participation in the retreat, including but not limited to:
8.1.1 Any injury, illness, accident, disability, or death, as well as any loss or damage to personal property, whether arising from the actions or negligence of the Released Parties or any third party.
8.1.2 Any claims related to travel delays, transportation issues, lost baggage, or incidents occurring during transit to, from, or during the retreat.
8.1.3 Any losses, cancellations, or changes to the retreat itinerary due to events beyond the control of the Released Parties, including but not limited to weather conditions, natural disasters, pandemics, government actions, or other unforeseen circumstances.
8.1.4 Any claims arising from Guest’s participation in retreat activities, including but not limited to yoga, meditation, hiking, swimming, excursions, and any other physical or recreational activities, regardless of any inherent risks involved.
8.1.5 Any liability for first aid, medical treatment, or other services rendered in connection with any injury, illness, or emergency that may occur during the retreat.
This Release shall be binding upon Guest, their heirs, executors, administrators, and assigns.
8.2 Limitation of Liability. Neither RELLC nor Host is liable for the actions of any Guests attending the retreat, or the actions or omissions of any on-site vendors or third parties providing goods or services at the retreat. Host’s and/or RELLC’s entire liability is limited to the total amount of fees paid by Guest for that retreat related to or giving rise to any claim by Guest. Neither Host nor RELLC will be liable to Guest for any type of direct, indirect, special, incidental, equitable or consequential damages.
GUEST AGREES NOT TO FILE ANY LAWSUIT OR PROCEEDING INCONSISTENT WITH THE FOREGOING LIABILITY LIMITATIONS. IF ANY COURT DETERMINES THE LAW OF SUCH A JURISDICTION APPLIES, RETREAT EXPERIENCE LLC’S LIABILITY WILL BE LIMITED TO THE GREATEST EXTENT PERMITTED BY LAW.
Any claims by the Guest arising under these Terms & Conditions must be brought forth in a court of competent jurisdiction in the State of Rhode Island by Guest within one year of when the Guest knew or should have known about the action or omission giving rise to the claim, or such claims shall be forever forfeited, unless such limitation is otherwise prohibited by law.
NEW JERSEY CLIENTS ONLY: the Waiver and Release of Claims (8.1) and Limitation of Liability, (6.3) above, may not apply to you.
SECTION 9. MISCELLANEOUS
Force Majeure. In the event that the retreat cannot be held as a result of an Act of God, pandemic, quarantine restrictions, natural disaster, act of war, the declaration of a State, Federal or National State of Emergency, or the issuance of an Executive, Judicial, or Legislative Order or Governmental Advisory (collectively, Force Majeure Causes), Guest’s remedy is limited to transferring monies paid towards another retreat, subject to the Cancellation, Postponement and Refund terms, above. Cancellations, whether by RELLC, Host, or Participant, due to Force Majeure causes remain subject to the Cancellation and Refund Terms, above.
Entire Agreement; Amendments. These Terms & Conditions constitutes the entire agreement between the parties with respect to the subject matter of this Agreement and supersedes all other agreements, whether written or oral, between the parties. The terms of this Agreement may only be modified in a writing, signed by both parties.
Choice of Law; Venue. This Agreement is governed by and construed in compliance with the laws of the State of Rhode Island. Any claims under this agreement may only be brought before a court of competent jurisdiction in Bristol County, Rhode Island.